Privacy Notice

Privacy Notice — Course Architect Workflow

Last updated: 3 July 2026

Issued by: IOT SOLUTIONS

1. Who We Are

Course Architect Workflow is a product by IOT SOLUTIONS. This Privacy Notice explains how we collect, use, store, and manage your personal data when you use our platform.

2. What Data We Collect

We collect the following categories of data:

Account data:Full name, email address, mobile/WhatsApp number, role, company or training provider name, country, and main training area.

Usage data:Generation history, usage counts, plan information, and in-app activity.

System metadata:IP address (for consent and security logs), browser/device metadata where available.

Consent records:Timestamp, wording version, and source page for each consent action.

Communication preferences:Marketing consent status, transactional email settings, and unsubscribe records.

Feedback:Ratings, comments, and suggestions submitted through the feedback form.

Uploaded images:Images you upload to your assessments or materials, together with an upload log (uploader, organisation, timestamp, and IP address) recording your confirmation that you are authorised to use each image.

3. Why We Collect This Data

•To create and manage your user account
•To provide the Course Architect Workflow service
•To generate and save course materials on your behalf
•To manage usage limits and plan quotas
•To improve the platform based on usage patterns
•To provide support
•To send transactional account and service messages
•To send educational content and promotional offers — only when you have given explicit marketing consent

4. Transactional vs Marketing Communications

Transactional communications relate to your account access, usage limits, security notices, requested upgrade information, system updates, or support responses. These are sent as part of the service.

Marketing communications include promotional offers, new plan announcements, newsletters, and educational campaign emails. We only send marketing communications if you have given your explicit consent and have not unsubscribed. These two categories are tracked separately in our system.

5. How to Stop Marketing Messages

•Click the unsubscribe link in any marketing email
•Visit /unsubscribe and enter your email
•Log in and withdraw your marketing consent from the Account Settings page
•Contact IOT SOLUTIONS directly to request withdrawal

Withdrawing marketing consent will not affect your ability to use the service or receive transactional messages.

6. Data Responsibility

You are responsible for reviewing and managing any personal, sensitive, or client data you enter into the platform. Do not input data that you are not authorised to process.

Where you upload images that contain identifiable individuals or other personal data, you are responsible for obtaining any consent required for that use. You must only upload images you own or are authorised to use, in accordance with the Terms of Use.

7. Data Retention

We retain your account data while your account is active. Consent logs are retained for compliance purposes. Uploaded images are retained only while the related assessment exists and are deleted when that assessment is deleted; we may also purge images after an assessment is closed or after a maximum period. You may request deletion of your account and data by contacting IOT SOLUTIONS.

8. Security

We use Supabase for secure data storage with industry-standard encryption. API keys and sensitive credentials are stored server-side and are never exposed to the public-facing application.

9. Contact

For privacy-related enquiries, contact IOT SOLUTIONS through the in-app feedback form or at enquiry@iotsolutions.my.

Notis Privasi

Notis Privasi — Course Architect Workflow

Dikemaskini: 3 Julai 2026

Dikeluarkan oleh: IOT SOLUTIONS

1. Siapa Kami

Course Architect Workflow adalah produk oleh IOT SOLUTIONS. Notis Privasi ini menerangkan bagaimana kami mengumpul, menggunakan, menyimpan, dan menguruskan data peribadi anda apabila anda menggunakan platform kami.

2. Data Yang Kami Kumpul

Kami mengumpul kategori data berikut:

Data akaun:Nama penuh, alamat e-mel, nombor telefon/WhatsApp, peranan, nama syarikat atau penyedia latihan, negara, dan bidang latihan utama.

Data penggunaan:Sejarah penjanaan, jumlah penggunaan, maklumat pelan, dan aktiviti dalam aplikasi.

Metadata sistem:Alamat IP (untuk log persetujuan dan keselamatan), metadata pelayar/peranti jika tersedia.

Rekod persetujuan:Cap masa, versi teks, dan halaman sumber untuk setiap tindakan persetujuan.

Keutamaan komunikasi:Status persetujuan pemasaran, tetapan e-mel transaksi, dan rekod berhenti langganan.

Maklum balas:Penilaian, komen, dan cadangan yang dikemukakan melalui borang maklum balas.

3. Mengapa Kami Mengumpul Data Ini

•Untuk mencipta dan menguruskan akaun anda
•Untuk menyediakan perkhidmatan Course Architect Workflow
•Untuk menjana dan menyimpan bahan kursus bagi pihak anda
•Untuk menguruskan had penggunaan dan kuota pelan
•Untuk meningkatkan platform berdasarkan corak penggunaan
•Untuk menyediakan sokongan
•Untuk menghantar mesej transaksi akaun dan perkhidmatan
•Untuk menghantar kandungan pendidikan dan tawaran promosi — hanya apabila anda telah memberikan persetujuan pemasaran yang jelas

4. Komunikasi Transaksi vs Pemasaran

Komunikasi transaksi berkaitan dengan akses akaun anda, had penggunaan, notis keselamatan, maklumat naik taraf yang diminta, kemaskini sistem, atau respons sokongan.

Komunikasi pemasaran termasuk tawaran promosi, pengumuman pelan baharu, surat berita, dan e-mel kempen pendidikan. Kami hanya menghantar komunikasi pemasaran jika anda telah memberikan persetujuan eksplisit dan belum berhenti langganan.

5. Cara Menghentikan Mesej Pemasaran

•Klik pautan berhenti langganan dalam sebarang e-mel pemasaran
•Lawati /unsubscribe dan masukkan e-mel anda
•Log masuk dan tarik balik persetujuan pemasaran anda dari halaman Tetapan Akaun
•Hubungi IOT SOLUTIONS secara terus untuk meminta penarikan balik

Menarik balik persetujuan pemasaran tidak akan menjejaskan kemampuan anda untuk menggunakan perkhidmatan atau menerima mesej transaksi.

6. Tanggungjawab Data

Anda bertanggungjawab untuk menyemak dan menguruskan sebarang data peribadi, sensitif, atau data pelanggan yang anda masukkan ke dalam platform.

Apabila anda memuat naik imej yang mengandungi individu yang boleh dikenal pasti atau data peribadi lain, anda bertanggungjawab untuk mendapatkan sebarang kebenaran yang diperlukan. Anda hanya boleh memuat naik imej yang anda miliki atau dibenarkan untuk digunakan, selaras dengan Terma Penggunaan.

7. Penyimpanan Data

Kami menyimpan data akaun anda selama akaun anda aktif. Log persetujuan disimpan untuk tujuan pematuhan. Imej yang dimuat naik disimpan hanya selama penilaian berkaitan wujud dan dipadam apabila penilaian itu dipadam. Anda boleh meminta pemadaman akaun dan data anda dengan menghubungi IOT SOLUTIONS.

8. Keselamatan

Kami menggunakan Supabase untuk penyimpanan data yang selamat dengan penyulitan standard industri. Kunci API dan kelayakan sensitif disimpan di bahagian pelayan dan tidak pernah didedahkan kepada aplikasi awam.

9. Hubungi Kami

Untuk pertanyaan berkaitan privasi, hubungi IOT SOLUTIONS melalui borang maklum balas dalam aplikasi atau di enquiry@iotsolutions.my.